Privacy Policy


The Utah Department of Health and its agents, contractors, sub-contractors, and third party service providers (collectively, "the Client") is strongly committed to protecting the privacy of registrants and users of its products and services. Throughout cyberspace, we want to contribute to providing a safe and secure environment for you, our users.

The purpose of this Privacy Policy is to inform you, as a user, of the Utah Responds State Volunteer Registry Site (the "Site") or user of any Site content, as to what kind of information we may gather about you when you visit the Site, how we may use that information, whether we disclose it to anyone, and the choices you have regarding our use of, and your ability to correct, the information. This privacy policy applies to the Site and any Site content that incorporates this policy. Please note that this policy applies only to the Site and Site content, and not to other companies' or organizations' Web sites to which we link.


The Site utilizes a multiple-layer security architecture to ensure data safety. All pages of the Site are transmitted encrypted using an EV SSL certificate and access to any data requires login/password authentication. Each account in Utah Responds is assigned a role, which corresponds to a set of role-based permissions. Access to change permissions is strictly controlled. Routine internal and third-party security audits are performed to ensure strict compliance with security policies.


During the registration process as a health volunteer, you will be asked to provide personal and health information in order to assess your ability and eligibility for deployment during a health event. The information will be used to contact you about the need for your volunteer services, the coordination of your services, and /or for any follow-up issues after your deployment.

All of the personally identifiable information we obtain from you will be kept private or non-public. Persons who will have access to this information are you, the Client and its federal, regional, and local partners involved in planning, investigating, or controlling a public health emergency and the vendor contracted to maintain this Site and it's services. The county or regional program administrators will receive the information and use this data to contact you. The Client will not provide this information to anyone else without your consent.

There is no legal obligation to provide this information. However, without it the program administrators may not be able to accept your services as a health volunteer. In addition, your program administrator may require you to sign a personal health statement prior to deployment.


In general, our Site automatically gathers certain usage information like the numbers and frequency of visitors to the Site. This is very much like television ratings that tell the networks how many people tuned in to a program. We only use such data in the aggregate. This aggregate data helps us determine how much you use parts of the Site, so we can improve our Site to assure that it is as appealing as we can make it for as many of you as possible. For example, the Site offered by the Client uses a technology nicknamed "cookies" that tells us how and when pages in our Site are visited, and by how many people. We also may provide statistical "ratings" information, never information about you personally, to our Site partners about how you (volunteers and other entities that access the data) collectively, use the Site.

Most browsers are initially set up to accept cookies. You can reset your browser to refuse all cookies or to indicate when a cookie is being sent.


We do not use or disclose information about your individual visits to the Site or information that you may give us on the Site, such as your name, e-mail address, gender, date of birth, Drivers License information, proof of Education, proof of healthcare professional licensure and/or certification, DEA license verification, Medical Board Certification, National Practitioner Database Status, Inspector General Status, active clinical practice status, active clinical privileges, and any other credentialing information (the Registration Information) as may be deemed necessary by us, to any outside entities. The Client, through the Site, may share such information in response to legal process, such as a court order or subpoena, or in special cases such as a physical threat to you or others. And, as we mention above, we may share with our Web site partners aggregated statistical "ratings" information about the use of the Site.


If we decide to change our privacy policy for the Site, we will post those changes here so that you will always know what information we gather, how we might use that information and whether we will disclose it to anyone.

If you have questions or concerns regarding this statement, please contact us.

Effective as of July 1, 2010